Bylaws of the Woodstock Rifle & Pistol Club
as amended 4/1/00
The name of this corporation shall be The Woodstock Rifle and Pistol Club, Inc.
The object of this corporation shall be the encouragement of organized rifle and pistol shooting among citizens of the United State resident in our community, with a view toward a better knowledge on the part of such citizens of the safe handling and proper care of firearms, as well as improved marksmanship. It shall be its further object and purpose to forward the development of those characteristics of honesty, good fellowship, self-discipline, team play and self-reliance which are the essentials of good sportsmanship and the foundation of true patriotism.
Any citizen or legal resident of the United States 18 years of age and over may become a member of the corporation on unanimous vote of the Trustees and on payment of the usual initiation fee and dues.
The corporation shall have no capital stock and each member shall be entitled to one vote except as provided in Article IV (c).
(a) The annual dues for members shall be as determined at each year’s’ annual meeting. Dues for newly enrolled members shall be payable at the full rate until December 31st of the dues year at which time they will be reduced to one-half the full rate.
(b) No member of this corporation in arrears shall be eligible to vote or enjoy any other privileges or benefits offered by this corporation.
(a) Annual Meeting: The annual meeting of the corporation shall be held during the first week of April in each year. If the annual meeting shall not take place at the time fixed it shall be held within a reasonable time thereafter, and the officers shall hold over until their successors shall have been elected. At least seven days notice shall be given to the members of any such meeting.
(b) Special Meeting: A special meeting of this corporation may be held at any time upon the call of the President or upon the call of the Trustees, or upon demand in writing, stating the object of the proposed meeting, and signed by not less than 20% of the members entitled to vote. Notice of the time, place and object of any special meeting shall be given to all officers and members in good standing in writing no later than seven days prior to the date fixed for the holding of the meeting. The place of such special meeting shall be fixed by the Trustees.
(c) Quorum: One-third of the members of the corporation entitled to vote shall constitute a quorum at any meeting.
The officers of this corporation shall be a President, one or more Vice-Presidents, Secretary, Treasurer and Assistant Treasurer, Vice President Range, Vice President Events, Vice President Membership who, acting together shall constitute the Trustees.
The Trustees shall be elected by ballot by a majority vote of the members in good standing present at the annual meeting of the corporation. They shall hold office for one year or until their successors are elected.
The Trustees shall have general supervision and control of all the activities of the corporation.
Meetings of the Trustees shall be held at such time and place as they may determine. Special meetings may be held at any time on the call of the President, or on demand, in writing to the Secretary, by three of the Trustees.
Three of the Trustees shall constitute a quorum.
Resignation of any officer may be accepted by a majority vote of the remaining members of the Trustees.
A vacancy in the Trustees may be filled by a majority vote of the remaining members of the Trustees. However, if more than one vacancy exists a special meeting of the corporation shall be called and new Trustees shall be elected to fill the vacancies until the date of the next annual meeting as provided in the first paragraph of this section.
Duties of Officers:
(a) President: The President shall preside at all meetings of the corporation and of the Trustees. He/She shall be a member ex-officio of all regular and special committees, and shall perform all such other duties as usually pertain to his/her office.
(b) Vice-President: The Vice-President first elected (if there are more than one) shall perform the duties of the President in his/her absence or at his/her request, and in the absence of such Vice-President the other Vice-Presidents, in the order of their election, shall so act.
(c) Secretary: The Secretary shall conduct all official correspondence pertaining to the proper preparation and forwarding of all reports required of the corporation by the National Rifle Association and by the Director of Civilian Marksmanship. He/She shall notify the members of the Trustees of all meetings and shall notify all members of special and annual meetings, as required in Article V. He/She shall keep a true record of all meetings of the Trustees and of the corporation and have the custody of the books and papers of the club, except the Treasurer’s books of account. All applications for membership in the club shall be made to the Secretary. He/She shall be responsible for the collection of all fees and dues and shall remit the same to the Treasurer, taking his/her proper receipt therefore.
(d) Treasurer: The Treasurer shall have charge of all funds of the corporation and place the . same in such bank or banks as may be approved by the Trustees. Such money shall only be withdrawn by check signed by the Treasurer and for the payment of such bills as have been approved by the Trustees, except that the Treasurer shall immediately and without action by the Trustees draw checks for national membership fees in the National Rifle Association. The Secretary shall deliver to the Treasurer a receipt for all such checks, including a list of the names of the members for whom dues are being paid, and the dates covered by the membership fee. The Treasurer shall keep an accurate account of all his/her transactions and render a detailed report with vouchers at any meeting of the Trustees when requested and shall make an annual report to the corporation at its annual meeting.
(e) Vice President Range: The Range Officer will be responsible, in conjunction with the Executive Committee, for the maintenance and improvement of the Club’s facilities, for scheduling work parties and make recommendations for capital improvements. Security issues will be addressed by the Range Officer.
(f) Vice President Events: The Events Officer will be responsible for putting together, with a small committee, a schedule of events for the year and the appointment of members to carry out the specific events.
(g) Vice President Membership: The Membership Officer will be responsible for drawing up, with a small committee, policies and process regarding new membership. Policies can include assuring a prospect meets the membership, making the prospect feel welcome, introducing the applicant to how the club works and the benefits to membership.
Suspension or Expulsion:
(a) Any officer may be removed by a two-thirds vote of the members in good standing present at any special meeting called for this purpose. No vote on suspension or removal may be taken unless at least fifteen days notice in writing shall have been given the officer of the reasons for his/ her removal and of the time and place of the special meeting at which such ballot on his/her removal is to be taken. At such special meeting the officer shall be given a full hearing.
(b) Any member may be suspended or expelled from the corporation for any cause deemed sufficient by the Trustees by a four-fifths affirmative vote of the Trustees present at any special or regular meeting. No vote on suspension or expulsion may be taken unless at least fifteen days notice in writing shall have been given to the member of the charges preferred and the time and place of the meeting of the Trustees at which such charges will be considered. At such meeting the member under charges will be accorded a full hearing.
(c) Charges against any member or officer may be preferred by any member in good standing. They shall be in writing clearly stating the facts relied upon and accompanied by all affidavits or exhibits which are to be used in their support. Such charges shall be filed with the Secretary, who will immediately notify the President. The President will call a meeting of the Trustees to hear the charges. The Secretary will give at least fifteen days notice of the meeting to each member of the Trustees and to the accuser and to the accused, which notice will be in writing and will include a true copy of the charges and of the supporting affidavits and exhibits.
(d) Any member suspended or expelled by the Trustees may appeal to the full membership of the corporation. Such appeal shall be made to the Secretary in writing who will notify the President. The President will call a special meeting of the corporation for the purpose of acting on the appeal. The Secretary shall give at least fifteen days notice in writing to all members of the corporation in good standing stating the time, place, date and purpose of such special meeting. At the meeting of the full club the Secretary will read the original charges, the supporting affidavits and will read or display the accompanying exhibits, and will read the minutes of the special meeting of the Trustees at which the charges were heard and action taken. A full hearing will be given the accuser and the accused. A vote will be taken by ballot of the members of good standing present and a two- thirds vote shall be required to reverse the action of the Trustees.
(e) Any official or member of the corporation who has been suspended or expelled by the National Rifle Association of America shall automatically stand suspended or expelled from this corporation immediately upon receipt of official notice by the Secretary of this Corporation from the Secretary of the National Association.
All rifle and pistol or revolver competition held by the club will be governed by the rules and regulations laid down by either the National Rifle Association of America or as accepted by the Trustees of the Corporation.
Any proposed amendments to the bylaws may be presented at the annual meeting of the corporation after having previously been sent to each member for review. A two-thirds vote of the members present will be necessary to pass it.
This club shall be affiliated with the Vermont State Rifle and Pistol Association Incorporated, provided such affiliation is approved by the Trustees of said Association.
Members of the corporation may use any range operated by this club without charge. They may invite any member of their household to use the range without charge when accompanied by a member of the club. They may invite other non-members to use the range but must accompany them and pay a range fee of one dollar ($1.00) on each occasion.